Job description
We are seeking an experienced Accounting Operations Specialist to join our team. The
Accounting Operations Specialist will be responsible for managing the daily accounting
operations of the company, including Accounts Receivable, Accounts Payable, and job
management. The ideal candidate will be organized, detail-oriented, and have a strong
understanding of accounting principles and procedures
Responsibilities
Accounts Receivable:
- Invoice jobs, including direct sales, maintenance, T&M, progress billings, and SOVs
- Process deposits, ACH transactions, credit card transactions, and paper checks
- Generate weekly billing reports and lead billing discussions with project managers
- Automate AR processes where possible
- Manage collections and generate AR statements by customer
Accounts Payable:
- Enter and validate vendor invoices
- Upload invoices into Netsuite and generate weekly payables reports
- Onboard subcontractors
- Manage office management tasks such as mail distribution, positive pay, credit card
statements, and book travel
Other:
- Process sales orders and manage customer portals
- Generate and manage preliminary notices and lien waivers for projects via Levelset
- T&M ticket generation
- Manage/coordinate COI requests
- Onboard subcontractors
- Manage office management tasks such as but not limited to mail distribution, positive
pay, credit card statements, and book travel - Manage Accounting Assistant
Qualifications
- Bachelor’s degree in accounting or related field
- 2+ years of experience in accounting operations, with a strong understanding of
accounting principles and procedures - Strong computer skills, including experience with accounting software (NetSuite
preferred) - Excellent communication and interpersonal skills
- Highly organized, detail-oriented, and able to multitask in a fast-paced environment
- Ability to work independently and as part of a team.
